Camera-Ready Submission

Preparing and uploading the final version of your accepted paper

Camera-ready deadline October 20, 2026 23:59 Anywhere on Earth (UTC-12)
Upload on EasyChair → Role: proceedings author (IEEE Proceedings)

All accepted authors must register for and attend the conference to present their paper. Authors who do not attend to present their paper, or arrange for a co-author or knowledgeable colleague to present it in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per IEEE policy.

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore. Registration details →

01 Final Manuscript Instructions

  1. 1

    Prepare the final manuscript

    • Use the IEEE Manuscript Templates for Conference Proceedings.
    • The final paper must be 4–6 pages. No exception is allowed.
    • All papers must be written in English.
    • Add the IEEE copyright notice below. It must appear only in the bottom-left corner of the first page.

    IEEE Copyright Notice

    Choose the line that matches who employs all of the authors
    • All other papers Most papers use this one
      979-8-3195-1044-0/26/$31.00 ©2026 IEEE
    • All authors employed by the US government
      U.S. Government work not protected by U.S. copyright
    • All authors employed by a Crown government (UK, Canada, and Australia)
      979-8-3195-1044-0/26/$31.00 ©2026 Crown
    • All authors employed by the European Union
      979-8-3195-1044-0/26/$31.00 ©2026 European Union
    Using LaTeX (IEEEtran)?

    One common way to place the notice with the IEEEtran class:

    \documentclass[conference]{IEEEtran}
\IEEEoverridecommandlockouts
% ...
\begin{document}
\title{...}
\author{...}
\maketitle
\IEEEpubid{\makebox[\columnwidth]{979-8-3195-1044-0/26/\$31.00~\copyright2026 IEEE \hfill}
  \hspace{\columnsep}\makebox[\columnwidth]{ }}
% ... first-column text ...
\IEEEpubidadjcol % place where the second column of page 1 starts
  2. 2

    Create an IEEE Xplore-compatible PDF with IEEE PDF eXpress

    Regardless of its original format, the final paper must be converted to PDF with the IEEE PDF eXpress web tool. PDF files generated by other tools are not accepted.

    Conference ID 71652X
    • Create your account at ieee-pdf-express.org (choose the new-user option the first time, and allow cookies from the site).
    • Upload the source file of your paper for conversion.
    • You will receive the IEEE Xplore-compatible PDF of your paper by email.
  3. 3

    Sign the IEEE copyright form

    • Complete the IEEE electronic copyright form using the link in the email you receive.
  4. 4

    Upload your final paper to EasyChair

    Once you have your Xplore-compatible PDF and have signed the IEEE copyright form:

    • Log in to EasyChair and choose the role proceedings author (IEEE Proceedings).
    • Open your paper with “View”, then click “Upload new version” in the top-right menu.
    • Upload the manuscript PDF generated by IEEE PDF eXpress.
    • Click “Submit a New Version”.

02 Important Notes

  • The similarity index of the manuscript must not exceed 25%. This conference uses iThenticate to check similarity.
  • In the camera-ready version, the author names and author list must match those in the submission system, unless the iSAI-NLP 2026 chair has explicitly approved a change.

Questions about the camera-ready process? Email info@aiat.or.th and include your EasyChair paper ID.